Poster Session Information

Deadline

• Poster presenters must be registered, and their posters uploaded, by October 13, 2024.

Registration

• Poster presenters must be registered to attend the conference in person.
• To register, go to https://welch1.org/conference/registration for the link to the registration portal.
• There is a place to upload your poster in the registration form. If your poster is not ready at the time you are registering for the conference, you can upload it later by logging back into the site with your Email and confirmation number (which is Emailed to you after to you register).

Poster Formatting Requirements

• In the author list, please underline the name of the person presenting the poster. Your poster must also clearly list the presenter’s position/title: undergraduate student, graduate student, postdoctoral scientist, or laboratory head, as the four categories of presenters will be judged separately. The postdoctoral scientist category includes postdoctoral fellows and academic or industrial research scientists (those who are not laboratory heads). Laboratory heads include academic faculty members and industry scientists.
• Poster should have a clear message, a logical layout and be easy to comprehend for a non-expert. Ensure that each of the sections (e.g., abstract, background, methods, results, conclusions and references) are easy to locate and that the figures are well described.
• Use text fonts that are easy to read on a computer screen or smartphone.
• Posters must be uploaded to the registration site in PDF format and no larger than 10 MB.

Format for Virtual Poster Sessions

Though the conference itself will be in-person, the poster sessions will be virtual. Your poster will be displayed with all of the other posters on the conference website (a link to the site will be forwarded before the conference). The email you registered with will be visible to all attendees. This allows for both in-person and virtual registrants to reach out to you directly to schedule a poster session before and after the conference (from Monday, October 14 through Friday, October 25). Keep in mind that your audience could be at the conference or attending the conference virtually from anywhere in the world.

Poster Review

• Posters will be reviewed and evaluated by representatives of The Welch Foundation in the week prior to the conference.
• Posters will be judged in four separate categories; undergraduate students, graduate students, postdoctoral scientists (including postdoctoral fellows and academic or industrial research scientists who are not laboratory heads), and Laboratory heads (academic faculty members and industry scientists).
• Posters will be judged based on scientific impact, clarity of presentation, and contribution of the author to the overall project (See “Poster Review Criteria and Procedure”).

Poster Awards

• Up to three posters will be selected in each category and will be recognized with a monetary award (1^st place - $2,500; 2^nd place $1,000; 3^rd place $500)
• Selections will be announced after lunch on Tuesday, October 22

Deadlines

• Poster review and scoring will take place October 14-October 20, 2024.

Review Information

• Posters will be reviewed and evaluated by representatives of The Welch Foundation in the week prior to the conference.

• Posters will be judged in four separate categories; undergraduate students, graduate students, postdoctoral scientists (including postdoctoral fellows and academic or industrial research scientists who are not laboratory heads), and Laboratory heads (academic faculty members and industry scientists).
• Posters will be judged in the four areas described below, on a ten-point scale for each area.

Review Criteria

• The effectiveness poster elements in conveying the research (e.g., abstract, background, methods, results, figures, conclusions and references)
• Coherence of the poster as a stand-alone scientific communication; description of the problem within the context of prior work, quality and relevance of data to address the problem, and how well the data support the conclusions.
• Scientific impact (importance of the results, novelty, new insight into old problem).
• Level of contribution by the author-presenter (to the extent this can be ascertained by supporting publications or during the virtual presentations).

Poster Awards

• Reviewer scores will be tabulated after October 20 and winners will be selected prior to October 22.
• Up to three posters will be selected in each category and will be recognized with a monetary award (1^st place - $2,500; 2^nd place $1,000; 3^rd place $500).
• Selections will be announced after lunch on Tuesday, October 22